Business Services Assistant

An exciting opportunity has arisen to join Derbyshire County Council’s Public Health Department and support the work of the Health Improvement Team. We are looking to recruit an organised and enthusiastic individual to support both the delivery of the Live Life Better Derbyshire (LLBD) integrated lifestyle service, and the essential and urgent work to develop and coordinate new approaches to tobacco control across the council and partners.

LLBD supports people to identify their holistic health and wellbeing needs, and provides smoking cessation, weight management and physical activity services across Derbyshire.

The post holder will contribute to the delivery of the LLBD service, with a particular focus on the expanding Stop Smoking Service, by supporting with a range of processes within the central LLBD Hub Team. Responsibilities may include the following (not exhaustive):

• Supporting with the provision Nicotine Replacement Therapies to Smoking Cessation clients.
• Supporting with new and existing referrals into service.
• Supporting the Stop Smoking Management and Project Officer Team with ad hoc tasks as required in response to changing service needs.

In addition, this post will provide administrative support for the new approaches to tobacco control. This could include providing administrative support to projects involving smoke free places, greater illicit tobacco enforcement both in the council and in the police, prevention of smoking and vaping in children and young people, expansion of the training programme to provide very brief advice training to all frontline health staff and many related projects.

The post holder’s responsibilities may include, but are not limited to, the following:

• Supporting the coordination of meetings including the sending out of meeting invites and arranging of speakers.
• Accurately recording, saving, and organising information, including minuting meetings.
• Organising, preparing, and creating agendas and distributing paperwork.
• Coordinating and following-up on actions, ensuring that action plans are updated.
• Supporting with IT and online website content including the updating and managing of specific webpages.
• Supporting lead, practitioner, operational and business services colleagues as and when required.

We value your unique skills, knowledge, and experience, so please read the full Job and Person Profile to ensure you submit the best possible application. It’s important to detail how you meet the essential requirements in the “Suitability for Job” section on your application form.

The post will be based full time within the LLBD Hub Team. Working within a very busy office, the successful candidate will require an excellent level of IT literacy including proficient use of Microsoft Word, Excel, Outlook, and Teams along with the ability to adapt to bespoke databases. The ability to use Microsoft Office 365 and its associated applications would be an advantage.

It is also essential that the successful candidate has excellent communication skills with the ability to communicate with a wide range of individuals whilst maintaining a professional attitude.

Other Skills and Experience we are looking for:

• Accuracy and attention to detail.
• Excellent organisational
• Ability to prioritise and work to deadlines.
• An understanding of confidentiality, GDPR and Data Protection.
• An ability to work within organisation policies and procedures.

Due to the nature of the service the successful candidate must demonstrate the ability and commitment to undertaking a comprehensive range of duties as well as demonstrating flexibility in order to meet the demands of the service.

Employees have access to a range of benefits and discounts including: 

• Access to the Local Government Pension Scheme.
• 25 days annual leave per year (rising to 30 days after 5 years continuous service) plus 8 bank holidays (pro rata). Grade dependant.
• Training and development opportunities.
• Paid travel expenses if required to travel to other sites.
• Smarter travel scheme including access to the cycle to work scheme.
• Supportive management and team.
• Access to our in-house occupational services which also includes free eye tests, physiotherapy, and counselling.
• Derbyshire rewards – offering hundreds of discounts and cashback. 

More details on the benefits of working for the council can be found on our reward and recognition page: Reward and recognition – Derbyshire County Council

For a confidential and informal conversation about the position please contact: Jenny Earnshaw (Service Development Officer) on 07966 153478 or email jenny.earnshaw@derbyshire.gov.uk  

Provisional Interview Date: Week commencing 16th December 2024